Part Time - Event Specialist/Administrative Assistant

general summary:

This is a part-time position (20-25 hours/week). The Hourly Rate is $18-$22/hour and is dependent upon experience and skill.  This position has two primary responsibilities.  The first is to serve as the event specialist for the City.  This includes the management of the City facility reservations, coordinating special events scheduled at City facilities and developing relationships and strategies to bring in future special events that benefit the local economy and fit the community's objectives.  The second primary responsibility is to support the City's administrative team by performing a variety of routine to complex office duties such as customer service both in person and via phone and email, assisting with utility billing and payment, preparing documents, reports, minutes, maintaining files and other duties as assigned.  This position may require some evening meeting attendance.

 supervision:

This position receives direct supervision from the City Treasurer and oversight from the City Recorder.  This position does not involve supervisory responsibilities.

essential duties & responsibilities:

Must possess required knowledge, skills, abilities and experience to demonstrate or explain, with or without reasonable accommodations that the essential functions of the job can be performed.

• Reception/Administrative duties such as managing the phone and walk-in traffic to the office.
• Manage Reservations for Oakley City Facilities and Events
• Facilitate event ticket sales and related customer service
• Keep the City and community abreast of upcoming events including updating and designing posts for the city website and social media pages.
• Work with event producers both pre and post event to ensure positive experiences for participants, spectators and the community at large.
• Work with the City Administrative Staff to develop special event strategies/procedure, as well as budgets for both operational and marketing expenses.
• Develop relationships with events that provide positive economic impacts for the City. 
• Minute preparation and some evening meeting participation with City Council, Planning Commission, and Rodeo Committee
• Preparing and Maintaining records and reports as needed
• Other duties as assigned by the City Treasurer or City Administrator

minimum job requirements:

• Two years of administrative or similar experience is preferred.
• Computer fluency - able to comfortably Microsoft Office Products, Dropbox, and basic internet and email functions.
• Extremely competent in oral and written English with proper grammar, spelling and punctuation; the ability to speak and understand Spanish is desirable.
• Good public relations and pleasant personality
• Self motivated and able ro follow directions and work independently
• Attention to detail is important.

interested parties should submit a resume to oakley@oakleycity.com